What to set up first

Your account is ready. What now? Schedulinq sets a lot up for you, so the list is shorter than you would expect. This page walks the order: company details first, then your services, then everything else.

In short

1. Company details — required, and everything else hangs off it. The welcome screen asks for them straight away.
2. Working hours — already there, just check them.
3. Locations or service area — only if you work on site or at customers.
4. First appointment type — required, and the only thing that blocks bookings.
5. Booking page and branding — can wait.
6. Communication — already on, only needs polishing.

Steps 1 and 4 are the only ones you genuinely have to do before a customer can book. The rest can follow at your own pace.

Step by step

1. Fill in your company details

   Right after signing up you land on the welcome screen. Its first step, Your company, asks for your company name, booking URL, email address, phone number and address — exactly what customers will see on your booking page and in confirmation emails. You only get past it once they are in: without a company, the rest of Schedulinq does not work.

   

   How you work then asks a few short questions about your business. They set nothing up; they decide which guides you see when you click User guide at the bottom of the menu. You can skip them with Skip and go to the agenda, but they are asked only this once: skip them and User guide keeps opening the general guide, and answers you give cannot be changed later.

   To change your details later, go to Company → Details.

   

   Choose your company name and booking URL carefully: the URL is what goes in emails, on your website and on business cards, so you do not want to change it a month later. What each field does is in Company details.

2. Check your working hours

   Go to Team → Schedule. Your own working hours are already there: Monday to Friday, 09:00–17:00. Schedulinq set those up when your company was created, so you do not start with an empty schedule.

   

   For a colleague to be bookable, three things have to be true: the invitation has been accepted, working hours are set, and the colleague is assigned to the appointment type in question. Miss any one of the three and their calendar stays empty as far as customers are concerned.

3. Add locations or a service area

   This step only matters if you do not always work at the same address.

   If you work at the customer's address, set how far you travel under Company → Service Area. If you work at one or more branches, add them under Company → Locations so you can link them to an appointment type later.

   Always at the same address, with customers coming to you? Then you can skip this step.

4. Create your first appointment type

   This is the one step that genuinely blocks you: without an appointment type a customer has nothing to choose and your booking page is empty.

   

   Your appointment types live under Services → Appointment types. An appointment type is one service you offer: how long it takes, who performs it, what it costs. Create an appointment type walks through every field.

5. Adjust your booking page and branding

   Bookings work now. The rest is polish.

   Under Online booking → Public page you adjust the text and layout of your booking page; under Online booking → Branding your colours, font and logo. Both ship with working defaults, so you do not have to touch either to go live.

   

6. Review your communication

   Nothing to switch on here either. Confirmations, reminders and messages for changes or cancellations are already in place and apply to all your appointment types.

   To see exactly what your customers receive, or to change the tone, look under Communication → Steps. Same rule: adjust it if you want to, not because you have to.

7. Share your booking link

   Everything is ready. What matters now is that customers actually run into your link — a booking page nobody knows about produces no appointments.

   Your link is at the top of Company → Details. Three places where it does the most work:

   • WhatsApp and SMS — send it in reply to "can I make an appointment?". This is by far the fastest route to your first online booking.
   • Your email signature — under every mail you were sending anyway. Set it once and it keeps working.
   • Website and social — as a button on your site, or in your Instagram or Facebook bio.

What is already set up for you

When your company is created, Schedulinq puts a number of things in place. Worth knowing they exist, so you do not go looking for them:

• Your own working hours — Monday to Friday, 09:00–17:00.
• Messages to customers — confirmation, reminder, and messages for changes and cancellations, across all your appointment types.
• Roles and permissions — a default set, so you can invite colleagues right away.
• A service area — 30 km around your address, for all your colleagues and all your services.
• Branding and scheduling settings — with working defaults.

What is not created for you: your appointment types. Those are too specific to your trade to guess, which is why they are the one step you have to take yourself.

Frequently asked questions

Do I have to do this in order? Only step 1 is fixed — without a company, none of the rest exists, and the welcome screen only lets you through once your company is created. After that the order is advice, not a rule.

My booking page is empty. You do not have an appointment type meeting all three conditions yet: online booking on, a duration set, and a staff member assigned who works on those days.

I invited a colleague but nothing can be booked with them. Check the three conditions: has the invitation been accepted, are working hours set under Team → Schedule, and is the colleague assigned to the appointment type?

Can I change my booking URL later? Yes, once every 30 days. The old link keeps forwarding for six months and then stops working. Choose it carefully before you start sharing it.